Definition
A delivery note is a document that accompanies a delivery of goods and lists the items and quantities supplied. The recipient signs it to confirm the goods arrived, and the signed copy becomes proof of delivery. It carries no prices and is used to support the invoice that follows.
Also called: Delivery receipt, Goods received note, Proof of delivery
Delivery note in practice
Keep the signed delivery note with the invoice. If a client later claims an item never arrived, the signature and date on the delivery note are usually the strongest evidence you have.
Frequently Asked Questions
Should the delivery note number appear on the invoice?
Yes, when you can. Referencing the delivery note number or date on the invoice lets the client match the bill to the goods they signed for, which speeds up approval.
What if the client refuses to sign the delivery note?
Write down the date, time, and name of the person who received the goods, and note why they did not sign. If goods were damaged or short, record the issue on the note so it can be resolved before you invoice.
Related terms
- Packing slip A packing slip is a document included in a shipment that lists the items and quantities inside the package.
- Invoice An invoice is a document a seller sends to a buyer to request payment for goods or services that have been delivered.
- Purchase order A purchase order is a document a buyer sends to a supplier to formally request goods or services at agreed prices, quantities, and delivery dates.
- Three-way match A three-way match is an accounts payable control in which a business compares the purchase order, the receiving record, and the supplier's invoice before paying.
This page is for general information only and is not legal, tax, or financial advice. Rules change and vary by location, so consult a qualified lawyer or accountant about your situation.